How we work
Taking into account the operating environment, a more stringent Financial Internal Control Framework applies to UNDP in DPR Korea, with special instructions in addition to the standard UNDP rules and regulations, notably in the areas of finance, human resources and procurement.
In DPR Korea, on an exceptional basis, UNDP projects are to be approved at UNDP Headquarters. They are implemented directly by UNDP itself or another UN agency. UNDP only implements projects that operate in areas where UNDP personnel have physical access to monitor the progress and verify the results.
Monitoring and evaluation
UNDP in DPR Korea follows special Monitoring and Evaluation (M&E) procedures. The Internal Control Framework for DPR Korea requires inter alia a dedicated M&E Specialist and international staff to conduct monitoring. The UNDP Country Office conducts regular visits to project sites, and ensures adequate reporting on the projects/programme. Oversight is also exercized through regular project steering committee meetings, as well as reviews and end-of-project evaluations. In addition, items procured and installed are physically verified and monitored and reported upon to ensure they are being used for their intended purposes.
UNDP is following the recommendations put forward by the independent panel chaired by former Hungarian Minister Miklós Németh ("Nemeth Panel") in 2009. National staff are recruited on the basis of the best qualifications available, following interviewing of multiple candidates for each position, and employed and paid directly by UNDP in keeping with international practice.
UNDP aims to provide quality services to support the delivery of projects, based on procurement standards and principles in line with international practice:
- Fairness, Best Value for Money
- Integrity and Transparency
- Effective International Competition
- Interest of UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)
As part of additional risk mitigation measures related to procurement actions in DPRK, international procurement is routinely managed by the Regional Office, through the UNDP Procurement Support Unit in Copenhagen or the UNDP China Country Ofice. Procurement actions are reviewed by the Procurement Support Office and the Regional Bureau for Asia and the Pacific at Headquarters, which also conduct regular, in-depth country scans.
Special attention is given to equipment to ensure that its procurement complies with UN rules and regulations and export licences, and that no equipment used for dual-use purposes. The UNDP Country Office adheres to the Lists of Items Prohibited for Export to and Import from the DPR Korea pursuant to UNSCR 1718 and subsequent resolutions and international santions, and screens, verifies and vets each requisition for goods, including the category “dual use”, as well as companies and individuals, against lists of of prohibited items and vendors available at:
Globally, the types of solicitation undertakenby UNDP are as follows:
- Expression of Interest (EOI) - Written communication by a supplier to provide information about its products, resources, qualifications and experience, in response to a particular EOI
- Request for Quotation (RFQ) Less formal solicitation, value below US$ 150,000, standard specifications, product readily available on the market
- Invitation to Bid (ITB) - Formal solicitation, mainly for goods, value above US$ 150,000, lowest price compliancy and technical competency determining factors
- Request for Proposal (RFP) - Formal solicitation, mainly for services, value above US$ 150,000, requirements possibly met in various ways, overall best solution will win the contract, not necessarily lowest price
As part of its commitment to the environment and sustainable management of natural resources, UNDP actively promotes and implements Green procurement by requiring its staff to conduct all activities, including contracting with other entities, in a resource-efficient manner. UNDP's Green procurement policy is based on the following four "R" strategies:
- Re-thinking the requirements to reduce environmental impact;
- Reduce materials consumption;
- Recycle materials/waste; and
- Reduce energy consumption
UNDP is therefore selective in its choice of products, processes and services, taking into consideration the effects of energy consumption, toxicity, ozone depletions, radiations, and the use of recycled materials.
Supplying the UN
Interested suppliers are invited to visit the following UNDP and UN websites frequently for procurement guidelines, information and notices:
UN Global Market: http://ungm.org
Potential international bidders interested in engaging in the bidding preparation process are advised to contact firstname.lastname@example.org for country-specific information.